Hong Kong Company Secretary Service TCSP Licensed Institution
TCSP licensed institution, 20 years experience team, ensuring legal company operations
From HKD 1,299/year, including annual filing + government document processing + compliance risk avoidance
Why Choose a Licensed Secretary?
📌Hong Kong Companies Ordinance Mandatory Requirement
According to the Hong Kong Companies Ordinance Chapter 474, all Hong Kong companies must appoint a licensed secretary responsible for filing annual returns and maintaining statutory records. Failure to comply may result in fines up to HKD 50,000 or company deregistration.
📌2026 Compliance Supervision Upgrade
The Hong Kong government has strengthened supervision of secretary services. Non-TCSP licensed institutions will be listed on the "Non-compliance List". Choosing us (license number TC003669) avoids operational risks. The license can be verified on the Hong Kong Companies Registry website.
Core Secretary Services
Government Document Processing
Timely submission of annual returns and business registration certificate updates, ensuring no delay penalties (average processing time 3 working days)
Statutory Records Maintenance
Manage shareholder registers and board meeting minutes, synchronized with the latest Hong Kong Companies Registry requirements to ensure document compliance
Compliance Consulting Support
Provide 2026 Hong Kong Companies Ordinance policy interpretation (such as CRS reporting, tax compliance) to avoid business risks
Service Scope
Comprehensive company secretary services to ensure your company operates compliantly
Service Scope
- Prepare and file annual return NAR1
- Maintain statutory registers (register of members, directors, secretaries, etc.)
- Update company registered address
- Assist in convening board meetings and shareholders' meetings
- Prepare meeting minutes and resolutions
- Custody of company seals and important documents
- Provide signing services for statutory documents
- Assist in handling correspondence with the Companies Registry
Shize Business - Professional Company Secretary Services
TCSP Licensed Enterprise Service Provider
Trust or Company Service Provider License No. TC003669
Shize Business is a licensed Trust or Company Service Provider (TCSP) recognized by the Hong Kong Companies Registry, with over 20 years of enterprise service experience. We provide comprehensive company secretary services to local and overseas clients, ensuring businesses comply with all requirements of the Hong Kong Companies Ordinance, allowing you to focus on core business development.
Shize Based in Hong Kong, Provides the Following Professional Assistance to Your Company's Shareholders and Management
Appointment of Directors & Secretary
Assist in handling appointment and change procedures for directors and secretaries
Sign Various Statutory Documents
Sign necessary statutory documents on behalf of the company
Prepare Company Documents
Draft and prepare various company documents, contracts, agreements
Provide Registered Address
Provide statutory registered address in Hong Kong
Share Transfer Procedures
Assist in handling share transfer related procedures
Gazette Publication
Publish statutory notices in the Gazette
Trademark Registration Consulting
Provide professional consulting services for trademark registration
Service Content Includes
Company Secretary Service Content
According to the Hong Kong Companies Ordinance, we provide comprehensive company secretary services:
- Attend annual general meetings
- Prepare annual returns according to the Companies Ordinance
- Submit annual returns to the government
- Prepare and file all required change forms
- Maintain statutory registers
- Provide statutory registered address
- Provide company secretary service correspondence address
Other Optional Services
- Company incorporation and restructuring
- Business registration
- Tax planning
- Accounting and auditing services
- Trademark registration
- Bank account opening assistance
- Employee visa applications
Service Process
Consult Needs
Understand company situation
Sign Agreement
Confirm service content
Submit Documents
Handle secretary appointment
Start Service
Provide ongoing support
Frequently Asked Questions
Is it mandatory to appoint a company secretary for Hong Kong companies?
Yes, according to the Companies Ordinance Chapter 474, all limited companies registered in Hong Kong must appoint a company secretary. The secretary must be a Hong Kong resident or a Hong Kong company.
What are the main responsibilities of a company secretary?
The company secretary is responsible for ensuring the company complies with statutory requirements, including filing annual returns, maintaining statutory records, organizing shareholders' meetings, and keeping company records.
Does HKD 1,299/year include all services?
HKD 1,299 is the base company secretary service fee, covering document submission, record maintenance, and compliance consulting. Value-added services (such as bank account opening assistance, tax planning) can be selected on demand.
How can I verify that you are a licensed institution?
You can query the license number TC003669 on the Hong Kong Companies Registry website, or contact customer service to obtain electronic qualification documents.
Can I serve as the company secretary myself?
If you are a Hong Kong resident and have the relevant knowledge, you can serve as the secretary of your own company. However, professional company secretary services can better ensure compliance and avoid fines due to unfamiliarity with regulations.
How long does it take to change the company secretary?
Changing a secretary usually takes 1-2 working days. You need to submit form ND2A to the Companies Registry and update the Business Registration Certificate.
Can the company secretary also be a director?
Yes, but if the company has only one director, that director cannot simultaneously serve as secretary. It is recommended to appoint an independent professional secretary to ensure compliance.
Why Choose Shize Business
TCSP Licensed Qualification
Hong Kong Companies Registry certified Trust or Company Service Provider license (No. TC003669)
Smart Annual Filing Reminder
System automatically pushes filing deadlines, zero overdue cases for 2026 clients
20 Years Experience Team
Served 5000+ Hong Kong companies, averaging 1000+ annual filing cases
Need Professional Company Secretary Services?
Contact our team now to ensure your company complies with Hong Kong regulatory requirements
Consult Compliance Plan Now →